![]() For California, payroll records should also be kept for at least four years. Minimum Retention Period: Six to Seven Years Federal and State Employment Tax Recordsĭescription: Federal law requires employment tax records to be kept for a minimum of four years after the date the tax to which they relate becomes due or is paid, whichever is later. The IRS can go back seven years if you claim a loss for bad debt or worthless securities. The IRS can go back six years if you’ve under-reported income by at least 25 percent. However, the IRS can go back further in certain situations. Minimum Retention Period: Four Years Income Tax Recordsĭescription: The Internal Revenue Service (IRS) generally recommends taxpayers keep their returns and any supporting documentation for three years after the date of filing. All records pertaining to transactions involving sales or use tax liability must be preserved for a period of no less than four years, Case Study: Digitize to Save Learn how Penn State Health saved money on storage space and retrieval costs with Access.ĭescription: If you hold a California seller’s permit, you are required to maintain business records to verify that you have properly paid tax.CartaDC Essentials File management software for digital transformation.CartaDC Enterprise document management software.CartaHR Employee document management software.Document Management Software Get secure, centralized access to your documents with compliance at the core.Scan on Demand Digital delivery of physical records stored offsite.Document Scanning and Imaging Transform paper files into digital documents.Digital Mailroom Virtual PO box and digital mailroom services.Digital Transformation Scanning and digitization services for increased efficiency.Video Case Study: Privacy Program Remediation to Incorporate Legacy Systems.NEW: Playbook for Responding to Pandemic-Related Records A Methodology for Analysis & Ingestion of New Record Types.Chain of Custody Proof of protection every step of the way.Electronic Media & Hard Drive Destruction Secure and certified destruction services for electronic media.Paper Shredding One-time or ongoing secure paper shredding services for businesses.Secure Destruction One-time or ongoing document shredding and media destruction services.FileBRIDGE Records Management Software Enterprise-scale electronic records management software.Media & Tape Vaulting Maintain the integrity and value of your vital files.Underground Vaults Climate-controlled, highly secure facilities to store your business-critical documents.Offsite Storage Storage solutions for business-critical records, data and documents.Whitepaper: How to Build a Modern Records and Information Management Program.Virgo Retention Starter Kit Automate your retention schedule to save time and reduce risk, free for 90 days. ![]() Records Retention Schedule Develop and maintain a defensible retention schedule that informs your policies.Project Management Expert guidance and project management for complex information management programs.Access Unify Technology-powered information management services, delivered via a flat-rate subscription, to meet ever-evolving business needs.Virgo™ - Privacy & Retention Policy Solution Simplify retention schedule management with software and legal research.Information Governance Services Analyze existing policies and procedures.
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